1. INTRODUCTION

The security and protection of your personal data are among our top priorities as Ferromagnet Electromagnetic Systems (“Company/Our Company”). With this awareness, we attach great importance to processing and keeping all kinds of personal data belonging to individuals associated with the Company, including those benefiting from our products and services, in accordance with the Law No. 6698 on the Protection of Personal Data (“KVKK”). In this context, as the “Data Controller” defined in the KVKK and in accordance with the 10th Article of the KVKK and the Communiqué on the Procedures and Principles to be Followed in Fulfilling the Obligation to Inform published in the Official Gazette dated 10 March 2018 and numbered 30356 by the Personal Data Protection Board, we present this information to inform the data subjects about the identity of our Company, the purposes for which personal data will be processed, to whom and for what purpose the processed personal data may be transferred, the method of personal data collection, the legal reason for personal data collection, and the rights of the data subject under the 11th article of the KVKK.

The terms “we” and “our” used in this Information Notice are used to refer to Ferromagnet Electromagnetic Systems unless otherwise explicitly stated. 

2.PERSONAL DATA

2.1.Definition of Personal Data

In accordance with Article 3/I(d) of the KVKK, “personal data” refers to any kind of information related to identified or identifiable real persons. In this context, personal data refers to any kind of information related to a specific or identifiable real person. For example, your name, surname, ID number, address, telephone number, email address, date of birth, IP address, information about the transactions you make, etc., are your personal data. Furthermore, according to the KVKK, data such as race, ethnic origin, political opinion, philosophical belief, religion, sect or other beliefs, appearance, membership in associations, foundations, unions, etc., health, sexual life, criminal conviction and security measures, biometric and genetic data, etc., are considered as special categories of personal data. In this context, anonymous information, information anonymized, and other information that cannot be associated with a specific individual are not considered as personal data in accordance with the policy of our Company on this matter.

2.2. Processing of Personal Data

In accordance with Article 3/I(e) of the KVKK, the processing of personal data refers to any operation carried out on personal data, either entirely or partially by automatic means or non-automatic means, which form part of any data recording system, including collection, recording, storage, retention, alteration, reorganization, disclosure, transfer, taking over, making available, classification or use of data.

3. INFORMATION SCOPE

3.1. Identity of the Data Controller

According to the Law on the Protection of Personal Data (“KVKK”), the “Data Controller” refers to the real or legal person who determines the purposes and means of processing personal data and is responsible for the establishment and management of the data recording system. Therefore, the Corporate Identity Information of Ferromagnet Electromagnetic Systems, which is the Data Controller as per the KVKK, is as follows:

Tax Office: Çekirge Tax Office

Tax Number: 385 061 2018

Headquarters Address: Üçevler Neighborhood, Niltim 69. Street, No: 23, Nilüfer/BURSA

Phone: 0 545 459 99 16

Website: www.ferromagnet.biz/en

Email Address: info@ferromagnet.biz/en

3.2. Collection, Processing, and Processing Purposes of Personal Data

Your personal data may vary depending on the service, product, or commercial activity provided by our Company; it is collected/collectible verbally, in writing, or electronically through automatic or non-automatic methods, offices, branches, dealers, call centers, websites, social media platforms, mobile applications, and similar tools.

In accordance with Article 5.2 and Article 6.3 of the KVKK, your personal data may be processed without your explicit consent for legal obligations, the establishment or performance of a contract, fulfilling our legal obligations, establishing, using, or protecting a right, and for the protection of our legitimate interests, provided that it does not harm your fundamental rights and freedoms. Furthermore, your personal data may also be processed with your explicit consent in accordance with Article 5.1 and Article 6.2 of the KVKK for the purposes stated in this Information Notice.

Your collected personal data is processed/will be processed in accordance with the personal data processing conditions and purposes specified in Articles 5 and 6 of the KVKK and other relevant legislation, for the necessary activities to benefit you from the products and services offered by our Company, to customize the products and services offered by our Company according to your likes, usage habits, and needs, to ensure the legal and commercial security of persons who have a business relationship with our Company (administrative operations for communication, ensuring the physical security and control of locations owned by the Company, evaluation processes for business partners/customers/suppliers (authorized or employees), compliance with legal obligations, and management of financial affairs, etc.), determination and implementation of the commercial and business strategies of our Company, and ensuring the execution of the human resources policies of our Company

3.3. Domestic and/or International Transfer of Processed Personal Data and Its Recipients

Your collected personal data is processed/ will be processed for the purposes of conducting the necessary activities by our business units to benefit you from the products and services offered by our Company, customizing the products and services offered by our Company according to your likes, usage habits, and needs, ensuring the legal and commercial security of persons who have a business relationship with our Company (administrative operations for communication, ensuring the physical security and control of locations owned by the Company, evaluation processes for business partners/customers/suppliers (authorized or employees), compliance with legal obligations, and management of financial affairs, etc.), determining and implementing the commercial and business strategies of our Company, and ensuring the execution of the human resources policies of our Company.

Your personal data may be transferred/ can be transferred to administrative and official authorities that need to be legally transferred, to the relevant individuals and institutions for fulfilling legal obligations and legal liabilities, to independent audit companies within the scope of legal obligations and within the framework of legal limitations, to tax consultants, and other external professional consultants, lawyers, insurance companies, partners, domestic or foreign third parties from whom services are received or will be received, shareholders, business partners, suppliers, legally authorized public institutions and private persons, in accordance with the personal data processing conditions and purposes specified in Articles 8 and 9 of the KVKK and other relevant legislation.

Your collected personal data is transferred/will be transferred to foreign countries (“Adequate Countries”) declared by the DPA to have sufficient protection, or to foreign countries where there is no adequate protection, provided that the data controllers in Turkey and the relevant foreign country provide adequate protection in writing and with the permission of the DPA (“Foreign Country with Adequate Protection Commitment Data Controller”), in accordance with the provisions of the KVKK Article 9. Our Company acts/will act in accordance with the provisions of Article 9 of the KVKK and other relevant legislation in this regard.

3.4. Method of Personal Data Collection and Legal Basis

Your personal data is collected/obtained through activities such as our audit and consultancy services, written/digital applications to our Company employees, our website, calling our phone numbers, social media, SMS channels, and other verbal, written, or electronic means, automatically or non-automatically, and is stored within the legal periods specified by relevant legislation for the purpose of conducting our activities, fulfilling our contractual and legal obligations with you.

3.5. Rights of the Personal Data Subject as Stated in Article 11 of the KVKK

As personal data subjects, you can submit your requests regarding your rights, and our Company will conclude your request within thirty days at the latest, free of charge, depending on the nature of the request, if you transmit your request to our Company through the methods specified in this Information Notice. However, if a fee is foreseen by the Personal Data Protection Board, the fee specified by our Company will be charged. In this context, as personal data subjects, in accordance with Article 11 of the KVKK;

you have the right to learn whether your personal data is processed or not,

if your personal data is processed, you have the right to request information regarding this,

you have the right to learn the purpose of processing your personal data and whether these are used in accordance with the purpose,

you have the right to know the third parties to whom your personal data is transferred, whether domestically or abroad,

if your personal data is incomplete or incorrectly processed, you have the right to request their correction,

you have the right to request the deletion or destruction of your personal data within the framework of the purpose, duration, and legitimacy principles, and in case the reasons requiring the processing of your personal data disappear,

you have the right to request notification of the correction, deletion, or destruction of your personal data to third parties to whom your personal data has been transferred if your personal data is corrected, deleted, or destroyed,

you have the right to object to the emergence of a result against you by analyzing your personal data exclusively through automated systems,

you have the right to request the compensation of damages in case your personal data is processed unlawfully and you suffer damage.

In accordance with Article 13 of the KVKK, you can submit your requests regarding the use of the aforementioned rights in writing or through other methods determined by the Personal Data Protection Board to our Company. Since the Personal Data Protection Board has not determined any method at this stage, your application must be made in writing to our Company in accordance with the KVKK. Within this framework, the channels and methods for you to submit your application to our Company within the scope of Article 11 of the KVKK are explained below:

To use your aforementioned rights, you can fill out the form at www.ferromagnet.biz/en, personally deliver the signed copy of the form with identity verification documents to FEMAG MÜHENDİSLİK MAKİNA SAN. VE TİC. LTD. ŞTİ. address, or send it through a notary or other methods specified in the KVKK, or send the relevant form to info@ferromagnet.biz/en.

We would like to emphasize that if your personal data is processed based on your explicit consent, if you withdraw your explicit consent, you will be excluded from the membership/loyalty program based on that explicit consent, and as of the relevant date, you will not be able to benefit from the advantages obtained through such processing.